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Special Events Manager

Company: Harry Chapin Food Bank of Southwest Florida, Inc.
Date Posted: April 5, 2017

Essential Duties and Responsibilities:

Community Relations and Special Events management

  • Develops and coordinates the overall planning and management of the Hunger Walk event including volunteer and committee recruitment, publicity/media relations, creative services (graphic and printed materials) and independent fundraising events to promote team participation, registration and fundraising activities for sponsors and the general public.
  • Responsible for securing Hunger Walk sponsorships through the development and maintenance of ongoing corporate, business and community relations, in collaboration with other HCFB fundraising efforts
  • Responsible for managing all activities and functionality related to the Hunger Walk Pledge website
  • Responsible for ongoing development, implementation and coordination of the Hunger Walk work group activities and participants  
  • Develops and coordinates appropriate volunteer and sponsor recognition plans related to the Hunger Walk
  • Develops and maintains Hunger Walk volunteer job descriptions for use as marketing tool. Maximizes existing technology to access and recruit volunteers and sponsors including email, Food Bank website, as well as using public presentations to secure community participation
  • Responsible for reconciliation of all pledges in Hunger Walk software and in cooperation with the accounting department.  Coordinates with the agency relations and accounting departments for distribution of agency team funds.
  • Develops and coordinates post-event evaluation process (with appropriate Food Bank staff, committees and work groups) to include return on investment analysis (quantitative/qualitative), volunteer management, work group structure, public perceptions, and other event related analyses to ensure continued success of events
  • Perform other related duties and assignments as required




  • Honesty, integrity, and commitment to fighting hunger in Southwest Florida
  • Ability to relate effectively with other staff, volunteers, agency representatives and the general public
  • Must have clear understanding of and ability to articulate the mission of the HCFB
  • Commitment to serving vulnerable populations


Specific to Position:

  • Bachelor’s Degree in related field preferred; may be replaced with 3-4 years minimum experience in volunteer and/or special events coordination and management.
  • Ability to coordinate multiple projects/events and to adhere to deadlines in a high-energy, fast-paced environment
  • Excellent written, oral and interpersonal communications skills
  • Proficiency in Windows, Microsoft Word, Excel, and Outlook
  • Valid FL Driver’s License


Physical demands and work environment:  The physical demands and work environment characteristics described here are representative of those that must be met by the employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical demands:  While performing duties of job, incumbent is occasionally required to stand; walk, sit; use hand to finger, handle, or feel objects, tools of controls; reach with hands and arms; talk and hear. It is critical that the employee can periodically withstand long work days in support of the HCFB Special Events. Employee must occasionally lift, carry, and/or pull at least 15 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, and operate a personal vehicle meetings and events.
  • Work environment: Office setting.


Harry Chapin Food Bank of Southwest Florida (HCFB) does not discriminate on the basis of race, national origin, gender, religion, veteran status, or disability in employment. HCFB is an Equal Opportunity Employer, Drug-Free Workplace. Harry Chapin Food Bank is an E-Verify Participant. Pre-hire background checks are mandatory.

Position closes on Friday, April 21, 2017.