Position Overview: Under the general direction of the Executive Director, this position is responsible for providing coordination and support to properly execute local development and fundraising programs to maximize community networking, volunteer involvement, and promote the mission of PACE. Responsibilities include but are not limited to supporting major and planned giving solicitations, donor cultivation, community and social events, and grants development. The Development Officer also supports local board members and Believing in Girls Society members in their fundraising efforts.
Role and Responsibilities
- Assists the Executive Director in disseminating information as it relates to the mission, philosophy, values, and principles of PACE. This includes composing correspondence to legislators and other persons as directed by the Executive Director
- Assists in the preparation of newsletters and calendars for internal staff and external publication
- Assists the Executive Director in planning annual meetings, board meetings, believing in Girl Society meetings, strategic planning sessions, luncheons, and point of entry tours. This includes preparing agendas
- Compiles and prepares special reports and documents as directed by Executive Director
- Proofreads reports and written documents for accuracy
- Assists in creating an annual development plan, including revenue and expense targets, specific donor cultivation opportunities, and timelines to meet the objectives of the plan.
- Develops gift proposals for local individuals, corporations, and foundations.
- Attends community networking events and builds partnerships on behalf of PACE with local foundations, corporations, and private donors.
- Provides staff support to the Believing in Girls Society, supporting Society Chairs in their recruitment and cultivation activities by providing requested materials, information, and assistance.
- Manages local event logistics and execution, including collaborating with the Believing in Girls Society Chairs to plan and execute the Society Recruitment Event and Recognition Luncheon; supports third-party fundraising efforts.
- Ensures appropriate event follow-up, supporting board members, Believing in Girls Society members, and the Executive Director as needed.
- Assists in prospect identification and preparation for the Executive Director’s prospect meetings.
- Maintains appropriate donor communications with local constituents (i.e., newsletter, website updates, email blasts, etc.).
- Executes proper donor recognition at the local level and manages personal acknowledgment process for the Executive Director.
- Maintains the local donor information system and makes updates as appropriate and as directed by the Development Associate.
- Fulfills role as part of the account management system, as needed.
- Ensures the Center website is accurate.
- Coordinates the E-Tapestry functionality with the State Office.
- Provides administrative and fundraising support to the Board of Directors and standing committees of the Board, including technical advice, timely information, and guidance concerning trends, new developments in the charitable/non-profit sector, and specific donor strategies.
- Coordinates volunteer training schedules; trains volunteers on duties within program.
- Supports Executive Direction in board engagement and recruitment.
- Attends board and/or committee meetings (may record minutes as required).Qualifications and Education Requirements
- Bachelor’s Degree from four-year College or University, with a major in public relations, finance, business, public administration, or related field, or equivalent experience. A minimum of two years of experience coordinating fundraising and development events.
- A demonstrated track record of success.
- Ability to display sensitivity and respond appropriately to clients and their families.
- Knowledge of planned giving, special events, major gifts and direct mail.
- Knowledge in public relations strategies, including the development of literature, media, press releases, and other communication tools.
- Experience in effectively utilizing personal computers, general software systems including MS Word, Excel, and desktop publishing software is a plus.
- Current Florida driver’s license
- Must adhere to Organization Values and Principles.
- Upholds the ethical standards of the Organization and 6B-1.001 Code of Ethics of the Education Profession in Florida.
- Follows policies and procedures of the Organization
- Must work evenings and weekends as required to fulfill workload requirements.
- Must be able to travel by automobile, plane, train, etc.; occasional overnight travel may be required
- Master’s Degree in related field preferred. University, education, or similar non-profit background
- Compassion-genuinely cares about people, concerned about the work and non-work problems of others, available to help, sympathetic to others, and demonstrates real empathy with the joys and pains of others.
- Composure-handles pressure and stress well, is not defensive or irritated during tough situations, is considered mature, does not show frustration, and is a settling influence in crisis situations
- Creativity-comes up with new and unique ideas, easily makes connections among previously unrelated notions, and tends to be original and value-added in brainstorming settings
- Customer Focus-dedicated to meeting the expectations and requirements of both internal and external customers, gets first-hand information and uses it for improvements, actions are based on customers, and establishes and maintains effective relationships with customers and gains their trust and respect
- Integrity and Trust-is widely trusted, seen as direct and truthful, does not misrepresent themselves for personal gain, keeps confidences, and admits mistakes
- Listening-practices attentive and active listening, uses patience in hearing others speak, and can accurately restate the opinions of others even if opinions differ
- Drive for Results-able to figure out the process for getting this accomplished, knows how to organize people and activities, understands how to separate and combine tasks for efficiency, can see opportunities for synergy and integrations, ability to simplify complex processes, and gets more out of fewer resources